JASPER, Ga. – Jasper saw the presentation of the 2018 Audit for both the City and Chamber during the June City Council meeting with reports for each.
Presented by Rushton and Company, CPA’s, the Audit held an unmodified opinion for the city, meaning Rushton did not have to change or alter anything with their opinion and the financial records.
Ending the year of 2018, Rushton’s presentation reported $530,252 of “Revenues over Expenditures.”
The report also noted the city could currently operate about one-third of the year on their fund balance. Council member Dr. Sonny Proctor questioned the fund balance asking if the city was in a “healthy” spot with that operational buffer in the fund balance. To which the city was told that many cities only have one to two months of operational balance, so Jasper would be better than many of those cities.
The report also presented an internal controls opinion. With no material weakness, the presentation did note a comment on a “significant deficiency” with regards to segregation of duties. While Rushton’s representative did say that he felt the two people handling the alchohol licenses were doing a great job, the standards would suggest three employees. He also noted that he didn’t expect the city to change this, but the note was put into the audit.
As the city gives money to the Picken’s County Chamber of Commerce, the city also heard an audit presentation for their funds in the Chamber. The report stated that Rushton and Company found the expenditures were properly spent and spent during the proper timeline.
The report did note that they found one note as the city noted no written policy on allocation percentages for joint costs. While they tested the funds and found the allocations reasonable, they simply thought that having a written policy could improve upon the area.
JASPER, Ga. – April’s expenses for the Jasper City Council are on the rise as they approve purchases and bids alongside an approval for over $100,000 for the Cove Road incident.
These purchases came from three different departments looking to update equipment for the coming spring months.
The Jasper Police Department sought approval, and received it, from the council for $33,900 for a new vehicle. According to Police Chief Greg Lovell, the need comes after several issues in the fleet including two cars in the shop for repairs and the Explorer being totaled after an accident in January. The new truck, Lovell said, will is coming from Ronnie Thompson Ford.
The Water Department requested funding for rebuilding three lift station pumps in the city from Highway 108 to Piedmont Mountainside Hospital. Water Superintendent David Hall spoke to the council about the builds with three different prices. The total cost for all three comes to $32,136.28. The first pump is $7,825.04. The second needs an internal part replaced as well, making the cost $10,634.90. The third pump needs the part replaced and a bearings replaced, making the cost $13,676.34.
Hall said the department already has moved other pumps in the city to cover the need that these pumps served, but this reduces the efficiency more each day. However, these pumps have served this need since 2002, according to Hall. With 17 years behind them before needing the rebuilds, Council member Tony Fountain noted that he hoped to get another 15 years out of these now.
A third purchase request came from the budgeted purchase of a zero turn lawnmower for the street department as the move into spring and prepare to for the maintenance needed. City Manager Brandon Douglas told the council that the city has received bids for the lawnmower. Goss Equipment’s bid was for $11,886.20 for a Grasshopper brand. Nelson Tractor Company’s bid was $12,615 for a Kubota brand. Ag-Pro $13,649.99 for a John Deere brand. Rolling Tire’s bid was for $13,000. Mason Tractor Company’s bid was for $12,526. The council approved Goss Equipment, the low bid, for their Grasshopper brand lawnmower. Fountain clarified with Douglas about the servicing program for the equipment. Douglas confirmed that Goss said the would work and provide for the needs saying that even if they had to outsource the work, they would provide a replacement available immediately for the needs of the city.
The council is also honoring a local citizen, Kyle Brock, with an official resolution to name the city dog park after him. Utility Development Planned Lonnie Waters presented the request to the council for a small marble plaque in honor of the service provided. The council quickly approved the request and pushed further to have Brock come before the council to receive the plaque so that they might further recognize the hard work and dedication he has provided to the animals of the community.
JASPER, Ga. – Citizens of Jasper listened as Mayor John Weaver offered updates on proposals and plans for the Cove Road rockslide recovery.
The council addressed the rockslide with information from City Manager Brandon Douglas who said the city has retained the services of Geostabilization Engineering for stabilization and repairs from the rockslide. Douglas said that the Thursday, the firm offered a proposal to stabilize and ensure safety in the area.
The proposal would present a 6-day period of operations for the cost of $95,000. Douglas said they employed a third-party firm to vet the proposal. This third-party did confirm the competitiveness of the proposal according to Douglas.
However, the contract came under question by City Attorney Bill Pickett who pointed out that any disputes about action or inaction in violation of the contract would require the city to go to Colorado, the home state of the company, to sue or pursue legal action against the company.
Though this is an “if” situation, meaning it would only be needed if the company does not live up to the contract. However, Douglas countered saying that his understanding was that this point of the contract was open to negotiation.
Another contention point came as the $95,000 is not a set price. The proposal is based on site investigations, but if additional work is needed, then additional costs would be incurred.
Mayor Weaver noted that he felt much of the danger of the specific area of Cove Road was taken out by the slide. While stabilization is needed, Weaver said he felt there were much more dangerous areas nearby this site on Cove Road. Douglas said that the six-day period would allow the company to address additional nearby areas without incurring additional “mobilization costs.” This means that if Geostabilization Engineering secures the area’s safety in two or three days, the City can have them move on to the additional areas of danger on the road.
Addressing the rockslide directly, Weaver said, “You can drive the road today. They cleaned it up the next day. But what they’re worried about is your safety because if you’d been on the road when that rock fell… What you’re worrying about is how fast we can get it done. So, that’s the issues that the administration is going to be working with, but there is a lot of issues to be worked out.”
Weaver went on to note that funding and taxpayers are in his consideration as he wants to go seek emergency funds from the state and federal government as well as other agencies who could help. He said he wants citizens to consider that they are working on the area to provide safety for those who are traveling on the road. He does not want to have a phone call one day of somebody being crushed by another landslide as they were driving.
City Councilmember Tony Fountain said that he wants to have the city sleep at night knowing they have done everything they can.
However, the city must also consider, as Weaver later said, once the city begins any work on the area, it becomes a city liability. Weaver stated that because of this liability, the city is going to take its time in the process to get each “stamp of approval” they need to ensure the safety of all who utilize the road.
He went on to say it isn’t going to be a cheap and quick fix, but asked for patience as they continue along this project.
The council did approve ‘up to $120,000’ in a motion from Councilmember Kirk Raffield and a second from Councilmember Anne Sneve. This motion will allow the city manager to move forward with negotiations on the proposal and finalizing details on the contract. The final vote came to 4-0 with John Foust abstaining as he said he could be part of crews working on power lines in the area.
Weaver noted afterward that he is shocked that more landslides haven’t occurred with all the rain and snow and weather the city has suffered in the last year. As such, he is more worried about other dangers in the area than the recent slide that has already taken away much of that spots danger.
JASPER, Ga. – Several issues have mounted up on the Jasper Fire Department in the last month.
The issues are also mounting into a major budget issue for the city as they seek repair Fire Engine #2 from engine troubles and deal with an unbudgeted Fire Interface Purchase. Both of the issues come amid a new vehicle purchase for the Fire Department as well.
While the Council did agree that the engine repairs could be covered as Chief Steve Roper suggested he had a few projects that he could put off until next year in order to pay for the major issue of the repair, including a driveway repair and a painting project.
As the Fire Engine requires an “in-frame repair” as Roper called it, the need could cost nearly $30,000 if the engine block needs to be fully rebuilt. However, Roper also said there is a chance the issue could be a smaller issue needing a gasket replacement costing $7,500.
The council approved up to $30,000 for the repairs to come from the line items of the other projects.
However, this was not the biggest issue the Fire Department saw as the next item on the agenda listed a 911 Interface Purchase.
Roper informed the council that the department has been in process of establishing a Computer Assisted Dispatch interface since 2018 and has seen stalls throughout last fall and winter. This system was picked up again this year with a total cost of $18,120.
The interface, according to Roper, will allow all information that 911 has taken into the system and dumps the information into Ipads for users to instantly access the information, history, and conditions among other things. This not only accumulates and accesses this information, but cuts down on radio traffic and aids in reporting for the city as well.
However, the $15,120 has been spent to proceed with this project, but was not budgeted in the 2019 budget. Jasper City Councilmember Anne Sneve clarified in the meeting that it was budgeted at one point but postponed. Having never returned to the budget, the City is now facing the $18,120 unbudgeted expense and seeking a way to cover the cost.
Roper said that he had a conversation with the City Manager, Jim Looney at the time, earlier this year about the project and its importance to the city overall. He said, “He gave me the go ahead to proceed with the project, and that’s where I am right now.”
While Jasper City Councilmember Tony Fountain noted that if the engine issue comes in to cost $7,500, they could could use the remaining funds to cover the $18,120 for the interface system, he also questioned what the city would do to respond if the engine took the entire $30,000.
Mayor John Weaver offered his opinion saying, “I think we need to give a stern reprimand that we did not know that we had approval for a $18,120 item before this council.”
Jim Looney was present at the meeting and took responsibility for the mistake as he said his understanding was that it was budgeted, but has now discovered it was not.
As the council moves forward, they are still seeking funds to cover the expense in case the engine repairs monopolized the excess funds from the canceled Fire Department projects.
JASPER, Ga. – With a review of city manager applications in November, the City Council was further updated at December’s meeting about accepted and Scheduled interviews for December 10 for candidates for the position.
With four interviews set for Monday, the candidate pool is shrinking towards a final decision to hire a full time City Manager. This position is currently being filled by former council member Jim Looney.
As the Council continues in executive sessions, they are to be advertised as meetings for the council to legally be in the same room for these interviews. However, the Council will immediately go into a closed executive session to perform the interviews.
After the interviews, it should not be long before the council makes their decisions and formalizes the personnel hiring at an official meeting.
Additionally at their December Meeting, the council officially adopted Sanitation Rate increases for six months of review. Council member Kirk Raffield noted in the meeting that during the six month period, he wanted a conversation and decision on the growth of the program and equipment. The new rates are as follows:
Residential – $20
Residential (Senior) – $18
Housing Authority – $14
Commercial (One Day) – $25
Commercial (Two Day) – $50
Commercial (Four Day) – $100
Commercial (Five Day) – $125
Restaurant – $150
City employees also saw a major change in Vacation Days and a Christmas Bonus for their careers in December’s meeting. Vacation policy changes were approved as proposed in the meeting by City Manager Jim Looney who stated, “Personnel Committee recommends that accrued vacation be changed from 40 hours per week to the scheduled hours that employees work. That would be a change for Firefighters to 56 hours, Police for 42, and Water and Sewer employees for 42 hours per accrued week.”
The bonus came later in the meeting. Looney also presented this proposal after a work session discussion. A motion was made to offer a Christmas Bonus and one-time Service Award for employees.
Less than one year of service – $150
One year to ten years of service – $250
Eleven to nineteen years of service – $500
Twenty or more years of Service – $750
Each of these amounts already have included within them a $100 Christmas bonus and the remainder is the one-time Service Award “to recognize the dedication of each employee.”
JASPER, Ga. – The Jasper City Council’s August meeting saw a change in the traffic direction for this year’s Marble Festival in October as well as for the popular JeepFest event starting at the end of August.
Haley Bouchie, President of the Jasper Merchants Association, presented a request to close a portion of Main Street during the festival. The road is already to be closed for the Road Race and the Parade that are scheduled for the weekend’s festivities. The new request would see the road staying closed from 6 a.m. on Saturday to 6 p.m. on Sunday evening.
Bouchie stated the joint venture between the Jasper Merchant’s Association and the Pickens County Chamber would have security for the vendors on the street overnight. The request was made last year as well but denied. After several close calls with the traffic and pedestrians, according to Bouchie, they have returned with the request for this year’s festival.
Bouchie also told the council that they would be working alongside the merchants on the street to improve and increase their foot traffic despite the loss of the parking spaces on the street.
Expanding the Marble Festival up to Main Street cause a large discussion on how to get traffic around the closed street including Dixie, Mary, or even Whitfield streets. Sitting down with police and businesses to discuss traffic by foot and vehicle were assured to be forthcoming in preparation of the event.
Ultimately approved by unanimous decision, the event will see the road closed to traffic from 6 a.m. on Saturday, October 6, to 6 p.m. on Sunday evening, October 7.
The same request came for September’s JeepFest event asking to close Main Street for a “Show & Shine” of Jeeps lined up on the street. City Manager Jim Looney presented a letter from Kris Stancil of the Picken’s County Sheriff’s Office requesting the closure of the street on Friday, August 31, starting at 5 p.m. and ending at 10 p.m. after a concert.
This is not the first time this request has been presented, having been done for years now. The request was approved for the event. Mayor John Weaver commented saying that the Jeeps take over all of Main Street with hundreds of Jeeps lined up down the road for the Show & Shine.
An additional request came from Wingsology for the JeepFest event. Requesting an outside beer and wine license, Wingsology is also a request from previous years.
The council approved the request unanimously as well.
With these events coming up quickly, citizens should be aware of the closures of Main Street during these events as to avoid congestion as they seek to travel through town or attempt to find parking. Shuttles are also being made available for the Marble Festival specifically. Citizens can find the shuttle areas by visiting the Marble Festival Website.
JASPER, Ga. – Final approval came this month in the City of Jasper’s ordinance changes for breweries in the area.
While details were discussed last month on setting the costs for the license at $1,500, it was the July 2 meeting that that approved the final adoption as well as the effective date of the ordinance change to the alcoholic beverage ordinance allowing the business as well as the zoning ordinance change to include Brewery in the accepted uses under General Commercial (C-2) and General Industry (M-1).
The amendment allows brewers to manufacture malt beverages and beer in the city limits of Jasper and provides for the creation of the authorized license for that end. Additionally, City Attorney Bill Pickett confirmed the breweries were allowed to have consumption on premises and were exempt from city restrictions for consumption.
This means the allowance of tastings and similar events on premises of the brewery.
With the new ordinance, last month’s meeting indicated that other popular options at breweries would be available such as growlers and crowlers. For those still curious, a growler is a container or vessel that is used for the transport of beer. It can also be described as an air-tight jug, typically made out of glass, ceramic, or stainless steel that allows you to take draft beer from one place to another without a degradation of quality. A crowler is similar but in can form.
Citizen interest has already been shown as well as the business interest of at least one brewery to come. The only question citizens have raised so far is how the facilities will handle parking. A subject the council indicated would be handled with the zoning into only industry and C-2 commercial zonings.
JASPER, Ga. – The second part of the development of Sharktop Ridge Road has reached its conclusion with a city approval to annex the land into the city.
Originally meeting last month to discuss the topic, the council had agreed to table the item to allow for a more detailed study on Burnt Mountain Road as feasible alternatives to access the land being developed.
The annexation is a part of a Planning and Zoning issue revolving around Paul King looking to have a residential development in the area connecting to Sharktop Ridge. The development would host around 23 homes, according to King. While he would utilize city water for the project, the sewage would be dealt with in septic tanks.
Three new points of detail were offered in favor of keeping the entrance at Sharktop Ridge Road including a survey from Chastain & Associates, P.C., a cost estimate on building the road from Burnt Mountain Road, and an accident report on the intersection of Cove Road and Sharktop Ridge Road.
Mark Chastain was on hand from Chastain & Associates, P.C. to discuss what it would take to build the entrance down from Burnt Mountain Road. Speaking mostly on the grade, or slope, the road would have to take and how long it would need to be to not exceed the maximum grade. Chastain did say that an entrance from Burnt Mountain Road could be possible, but it would need to be close to a quarter mile at maximum grade on the road. He went on to say that he had originally recommended to those looking to develop the property because “it’s a safety aspect of having to climb or descend at maximum grade for that long to achieve the difference in elevation from highway to the road.”
He explained later that fire code preference is a 12% grade, meaning you rise 12 feet for every 100 feet you travel. Chastain continued saying that in his time in engineering and surveying experience, traveling at maximum grade for that long could cause extra stress to vehicles. Without some way to level out or alleviate stress on the vehicles, you could approach an increased risk to situations “where clutches fail.”
However, this suggested that if added points of leveling for vehicle stress relief or other extra steps were taken, it could be possible. Chastain noted however that, in his opinion, Sharktop Ridge Road provides a better, more pleasant, grade to make it a safer entrance relative to Burnt Mountain Road.
The second point came when Paul King, the representative of Sharktop Ridge, LLC., presented a quote he received on accomplishing the Burnt Mountain Road entrance, he noted an extra $200,000 in costs on top of the current costs of developing the property. King called the extra costs a “deal killer” for the project.
King noted the original plan from Chastain saying he didn’t want to spend the extra money on a “marginal, somewhat unsafe road to come into the development.” He went on to say that the road would also take out one of the planned lots for the development representing a loss to the usable residences in addition to the road costs.
Finally, King asked Jasper Police Chief Greg Lovell to comment on the accidents at the intersection of Cove Road and Sharktop Ridge Road regarding a comment from the June meeting indicating an already bad intersection due to a high number of accidents.
Chief Lovell reported there were no wrecks there in two years. Though two accidents were noted, one in 2007 and another in 2009. However, citizens present at this meeting still noted numerous instances where they had to quickly slam on their breaks or nearly missed other vehicles at the location. They also commented saying that the council should take into account all the extra traffic they would be bringing to location as well.
Though the council did ultimately approve the annexation, this is not the end of the discussion of Sharktop Ridge. The council noted several times that they would revisit the issue. They discussed options such as if the city could place certain restrictions on the development. Mayor John Weaver noted that the city had an option of a planned unit development. He noted that the council could approve the planned development before the council and any change made would have to come before the council. However, all these ideas will come later.
City Manager Jim Looney stated, “There will be opportunities for the developer to work with the mayor and council, and city manager, on what it looks like if it is annexed in and developed.”